Sample Agenda Format

Agenda Format for 2 hour Meeting

BEFORE THE MEETING
6:30 Arrive & set up room
7:30 Be ready for arrivals – Greeters

WELCOME & OPENING
8:00 to 8:05 Welcome – Convener

  • Background, including purpose
  • Explain your role
  • Introduce facilitator

8:05 to 8:25 Opening – Facilitator

  • Brain lifter or introductions
  • Logistics
  • Guidelines
  • Align on agenda
  • Agree on decision-making method

8:25 to 9:15 COOK THE CONVERSATIONS

  • Question #1 discussion
  • Example: Idea Board & Sticky Notes
  • Question #2 discussion
  • Example: Small groups by topic

9:15 to 9:25 INTEGRATE BEFORE MOVING ON

  • Summarize common themes
  • Acknowledge & celebrate

9:25 to 9:40 PLAN THE ACTION

  • Confirm next steps
  • Clarify who and by when

9:40 to 10:00 END AND CLEAN UP

  • Confirm creation of the Summary Document
  • Closing discussion
  • Individual comments
  • Future meetings?
  • Communications plan

10:00-10:20 Clean up the room and put away materials

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